v3.106 October 2024

Release Timeline

October 7, 2024: Released to training sites

November 2024: Released to production sites

Course and Co-Curricular Sections

Institutions can now update the subject code, number, or section information via the Course Section or Co-Curricular Section Data Files. Import logic has been updated to identify these changes, and upon import, the affected course section's code, course number, and information will be automatically updated in the platform. Learn more about course sections, co-curricular sections, or the data files.

Badge Creation

Badge creation functionality has been enhanced to include an Owner field. When creating badges, Program Coordinators, Institution, College, and Department Administrators can define the owner via the new single-select dropdown.

For badges that have already been created in the platform, the Owner field has been automatically updated to 'Institution'.

Learn more about creating badges.

Badge API

The badge creation API endpoint has been updated to allow changes to the badge owner. The new 'Owner' column assigns the owning Institution/College/Department/Administrative Unit/Administrative Division. If the 'Owner' column is blank, the Institution will automatically be designated as the owner. Learn more about the badge API.

Badge Assertion

Institutions can now award badges based on completing a course or co-curricular section. Previously, the only way to award a badge was through course or co-curricular section enrollment. Learn more about course-level badge creation or co-curricular activity-level badge creation.

To enable this system setting and utilize this functionality, please contact HelioCampus Support.

Data Files

As part of v3.105, a new data file was made available to support the provisioning of administrative users with accounts and permissions. This new data file will only update user roles and permissions that have been added or edited via the staff file import process and cannot be used to de-provision users with accounts or permissions. Learn more about the Staff Data File or review data file specifications.

Data Sets

User roles-based permissions have been updated to allow Department Admins to create data sets; the new parameter added to the Create a New Data Set drawer allows for selecting associated Departments/Administrative Units. Department Admins can now choose their owning College/Administrative Division, which will auto-filter the list of Departments/Administrative Units available for selection. Learn more about creating data sets.

Enrollment

The 'Section Completed' column is no longer required when enrolling students in courses or co-curricular sections through the platform template export/import process. Administrators can now enroll students in sections without the 'Section Completed' value and then add the value later to indicate successful or unsuccessful completion. The 'Section Completed' column can be optionally completed:

Learn more about enrollment in Educational Experiences or data file specifications.

Faculty Portfolio

The ability to manually create, delete, and archive faculty portfolios per user account has been implemented to support users not part of the Faculty Data File or when automation was not implemented. Previously, faculty portfolios could only be created through automation alongside the import of the nightly Faculty Data File. Additionally, the ability to edit the faculty appointment to College/Division and Department/Unit can now be updated via this functionality. To learn more about enabling this system setting and using this functionality, please contact HelioCampus Support.

Canvas LMS Integration

The Canvas' List User in Course' API endpoint has been enhanced to include active, invited, and completed enrollments from the API. Previously, completed (e.g. concluded) enrollments were not captured when this endpoint was utilized. Learn more about the Canvas integration.

Organizational Hierarchy

The functionality for creating Administrative Divisions and Administrative Units has been enhanced to improve overall usability. The Draft status has been removed, and newly added Administrative Divisions or Units will now immediately display in Published status regardless of whether they are created manually via the platform or in bulk via data file import. Learn more about Administrative Divisions and Administrative Units.

Programs

Program publishing has been enhanced to better support running program assessments. The Publish Program pop-up has been simplified to display pending and in-progress assessments associated with the program; by default, upon publishing, the platform will automatically apply the changes made in the revised program to the associated program assessments. To prevent this automatic application of changes, associated assessments can be deselected (1). To apply changes to completed program assessment(s), the corresponding row(s) should be selected, and new end date(s) are required, as the platform will re-open the program assessments to apply the changes (2) as part of the program publishing process.

Report Library

The Data Collection Details Audit report output has been enhanced to include program form contents from Step One of data collection workflows. Learn more about Data Collection and the Report Library.

The Course Section Trend Analysis and Student Course Evaluation Results by Instructor reports have been updated with a new parameter to capture the question level type. The Question Level parameter has multi-select and select-all functionality for the below levels and, by default, will be set to 'All' and include questions at all indicated levels:

The configuration of the Question Level parameter will directly affect the options available for selection in the Question Type and Question parameters.

The Course Section Trend Analysis Report has been enhanced to allow aggregation of multiple course sections. When aggregating at the course section level, the new Aggregate Selected Section Results checkbox will be available and disabled by default in the Additional Parameters section.

When enabled (checked), the report output will display a single column for the combined data of all selected sections; data that can be aggregated will be combined for sections associated with the same course. Data that cannot be aggregated, including open-ended questions, Instructor questions, CLO placeholder questions, and course section questions, will continue to display each response separately for each section.

When generated, the Course Section Trend Analysis output has been enhanced to display combined count values of submitted forms, total forms, and response rate for the selected instructors.

Learn more about the Report Library.

Self Study Evidence

When viewing evidence attached to self studies, the evidence export and the Self Study Document Editor have been updated to remove the black page icon. The black page icon has been replaced with a clickable hyperlink to improve the user experience when viewing a self study. When clicked, the evidence will automatically download to the user's computer for viewing. Learn more about self study or the Self Study Document Editor.

This change applies only to newly created evidence; evidence created prior to this change will continue to display the legacy black page icon.

Self Study Sections

Self study sections can now be exported in all statuses, excluding Draft and Published. Hovering over the kebab menu will now display an Export Section option. Sections can be exported to PDF or HTML formats, and evidence can be included or excluded from the export as desired. Learn more about self study sections.

User Accounts

To enhance efficiency and streamline functions, the Modify Roles button has been removed, and the kebab menu has been updated to include the template import/export functionality via the Import Roles option. Learn more about adding and removing user roles in bulk.