Co-Curricular Sections

Search and filter functionality. If filters have been applied, they will display beside the search field and can be removed by clicking the X.

• Term-Based Co-Curricular Sections can be identified by the term name.

Non-Term-Based Co-Curricular Sections can be identified by “None”.

• Start and end dates of Term-Based Co-Curricular Sections correlate to the configuration of the associated Term.

• Start and end dates of Non-Term-Based Co-Curricular Sections correlate to the configuration of the Co-Curricular Section.

The count of Course Learning Outcomes (CLOs) added to the associated Co-Curricular Activity. Co-Curricular CLOs are configured via the Section Outcomes page of the Co-Curricular Activity Homepage.

Total enrollment for a section. Enrollment is managed via the Enrollment page of the Co-Curricular Section Homepage.

The Assignments column indicates with a green check-mark whether a Co-Curricular Section level assignment or key assignment has been created via the Assignments page of the Co-Curricular Section Homepage.

Co-Curricular Sections are created by clicking +Add Co-Curricular Activity. Once created, sections will be in Draft status. Co-Curricular Sections in Draft status can be published individually via the Co-Curricular Section Homepage or in bulk by checking the checkbox in the manager view and clicking Change Status from the Selected Items Actions menu.

Bulk actions include:

• Change Status updates the status of multiple Co-Curricular Sections.

• Export Syllabi as ZIP will export the Co-Curricular Section syllabi.

• Downloading and importing the scoring template can be used to import assignment scores for the assignment type of “Assignment Not Managed in AEFIS.”

The Selected Items Actions menu will be unavailable (greyed out) until one or more Co-Curricular Sections are selected.

Hovering over the date in the Updated column displays the creation details and the last updated details.

To view the Co-Curricular Section Homepage, click Manage.

The manager view can be exported to PDF or CSV format or printed.

When Co-Curricular Sections are created, the platform automatically assigns them Draft status. When a section in Draft status is viewed, a Publish option will be available on the Co-Curricular Section Homepage. Edits can be made until the section is published via the homepage or bulk publishing via the manager page. While in Draft status, and before the the term end date or Co-Curricular Section end has been reached, sections can be deleted by expanding the Actions menu on the homepage and selecting Delete.

An Instructor has been assigned, and the Co-Curricular Section is available to Instructors via the My Course Sections & Syllabi dashboard widget. When a Co-Curricular Section in Published status is viewed, a Revert to Faculty Pending button will be available via the Co-Curricular Section Homepage.

While in Faculty Pending status, and before the the term end date or Co-Curricular Section end has been reached, sections can be deleted by expanding the Actions menu on the homepage and selecting Delete.

Co-Curricular Sections are in this status when the Enable Admin Approval in Co-Curricular Section Publishing setting has been enabled via:

• Institution Course Settings

• College Course Settings

• Department Course Settings

• Administrative Division Course Settings

• Administrative Unit Course Settings.

When a Co-Curricular Section in Published status is viewed, a Revise button will be available via the Co-Curricular Section Homepage.

Co-Curricular Sections can be clicked to return to the manager view.

The left-hand menu is used to navigate through various settings and configuration options:

Home: The Co-Curricular Section Homepage displays helpful information related to the section, such as a checklist for syllabus design, assignments, etc., and basic statistics about CLOs and enrollment.

Information: The Settings page can be used to configure:

• Co-Curricular Section Assessment & Assignment Settings

• Co-Curricular Section Syllabi Settings & External LMS ID

• Co-Curricular Section Survey Settings

The Co-Curricular Faculty page is used to assign Instructors to sections. Learn more about Co-Curricular Faculty.

Syllabus: The syllabus for a Co-Curricular Section can be viewed via the Co-Curricular Syllabus page.

Learning Outcomes: Section Outcomes displays learning outcomes inherited from the associated Co-Curricular Activity; additionally, Co-Curricular Section Course Learning Outcomes(CSCLOs) can be added. If a Co-Curricular Section has been associated with a Program, the Program Outcomes page displays outcomes inherited from the associated Program.

Co-Curricular Evaluations: Co-Curricular Section survey questions are added via the Survey Questions page and will be displayed on section evaluations. Questions added here will be displayed in evaluations for all students enrolled in the associated Co-Curricular Activities.

Once evaluation results are available, they can be viewed via the Evaluation Results page.

Co-Curricular Survey Questions can only be used for Term-Based Co-Curricular Sections.

Assessment: The Assignments page links existing assignments from the Key Assignment Library or creates new assignments. Assignment Linking is used to link CLOs to Co-Curricular Section assignments and/or to link outcomes to Program Assessment.

If the section is associated with a Program with assignment samples enabled, and active assignment links established, the Assignment Samples page displays the sample inherited from the associated Program. Additionally, if associated with a Program, Assessment Forms displays results of Program assessments.

Assessment functionality is only available for Term-Based Co-curricular Sections.

Resources: The Enrollment page is used to manage enrollment for a Co-Curricular Section, and past versions of a section can be managed via the Manage Versions page.

When Co-Curricular Section in Published status is viewed, the Revert to Faculty Pending button displays. When a Co-Curricular Section is in Draft, Faculty Pending, or Approval Pending status, a Publish button will display.

The Actions and Export drop-down menus are available on all pages of the Co-Curricular Section Homepage:

• Actions:

  • Co-Curricular Activity Homepage will direct the user to the homepage for the associated Co-Curricular Activity.

  • Copy From is utilized to copy the assignment links from a Co-Curricular Section.

  • Link Sections will display a popup where other Co-Curricular Sections can be selected to link to a Co-Curricular Section.

    

    For more information about this feature, please contact Support.

• Action items, notes, and files can be attached to a Co-Curricular Section by selecting the applicable Attach option.

Co-Curricular Sections can be exported to PDF or printed. When exported, only the current page will export.

Co-Curricular Section start and end dates and the Course Section Director.

The count of action items, notes, documents, and locations where a Co-Curricular Section has been tagged. This information can be viewed in more detail by scrolling to the bottom of the Co-Curricular Section Homepage; each tab (1) can be clicked to view existing items. New items, notes, documents, and tags can be added by clicking the ➕.