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Contacting Support
Getting Started

Main

HelioCampus Assessment Management

Using This Knowledge Base
HelioCampus Assessment Assistant
Knowledge Base News
Onboarding Resources & Videos

Getting Assessment Support

Create a Support Portal Ticket
Review a Support Portal Ticket
HAR Files

Platform News

Platform Releases

2025

v3.112 October 2025
v3.111 August 2025
v3.110 June 2025
v3.109 April 2025
v3.108 February 2025

2024

v3.107 December 2024
v3.106 October 2024
v3.105 August 2024
v3.104 July 2024
v3.103 June 2024
v3.102 May 2024
v3.101 April 2024
v3.100 March 2024
v3.99 February 2024
v3.98 January 2024

2023

v3.97 December 2023
v3.96 November 2023
v3.95 October 2023
v3.94 September 2023
v3.93 August 2023
v3.92 July 2023

v3.91 June 2023

3.91 User Interface Updates

v3.90 May 2023

3.90 Main Menu Reorganization

v3.89 April 2023
v3.88 March 2023
v3.87 February 2023
v3.86 January 2023

Legacy User Guides

Program Course Outcome Report
Program Outcome Report
Institutional and Program Outcome Alignment
Connect a Co-curricular section to your Learning Management System Course
Data Collection Detail Audit
Curriculum Map Report
Assignment Scoring Results Report
Faculty Portfolio Audit
Authorize access to your AEFIS Course Section through D2L
Annual Assessment and Planning Report
Course Learning Outcomes Audit - Admins
User Accounts Report
Authorize access to your AEFIS Course Section through Canvas
Assessment Data Analysis Report
Student Course Evaluation Metric Trend Analysis Report - Admins
Practicum Details Report
Data Collection Form Status Report
Assignment Analysis Results Report
Assignment Detail Audit
How to Re-Open a Program Assessment
Convert LMS Assignments to AEFIS Managed Assignments - Assignment Linking Manager
Course Section Enrollment Audit
Student Outcome Achievement
How to Manage and Update Intellectual Work (Journals, Books) for the Faculty Portfolio through the Intellectual Work Manager
Assign and Remove Course Sections from a Program Assessment - Assigned Courses Menu
Course Section - Survey Assignment Audit
Assignment Analysis Report
Course Section Learning Outcomes Audit - Admins
Convert Canvas Assignment to an AEFIS Managed LMS Assignment
AEFIS Managed LMS Assignments: Comprehensive Guide
Link Canvas Assignments to Outcomes through Canvas-AEFIS LTI link
Outcome Assessment Summary Report
How to Edit My Faculty Portfolio
Order of Operations: Collect Program Direct Assessment Data
FAQ - How to Optimize Assignments and Rubrics in D2L Brightspace for Assessment in AEFIS
Direct Assessment Graphs Report
FAQ -Canvas Assignments and Rubric Setup for AEFIS Assignment Linking
How Students Access Course Evaluations in AEFIS

General Platform Knowledge

Academic Policies
Action Items
AI Frequently Asked Questions
Assignment Linking
Attachment File Types & Sizes
Batch Processes
Browser Support
Dynamic Text
Locking Platform Settings
Logging Into Training & Production Sites
Main Menu
Notification & Offset Configuration
Platform Status Colors

Putting It All Together!

Curriculum Mapping for Specific Accreditors
Adding Rollup Survey Questions To An Active Survey Schedule
Planning a General Education Assessment
Methods of Collecting Strategic Planning Data

Faculty Portfolio

Educational Experiences

Courses

Course Revision
Course Learning Outcome Import

Course Information

Course Details

Course Settings

Course & Syllabi Settings
Course Assessment & Assignment Settings
Course Survey Settings

Syllabus Defaults
Course Learning Outcomes

Course Evaluations

Course Survey Questions
Configure Course Survey Questions

Course Assignment Linking

Course CLO Assessment Assignment Linking

Course Assessment Data
Course Assessment Settings
Course Assignments

Course Sections

Course Syllabus

Course Section Evaluations

Course Section Survey Questions
Configure Course Section Survey Questions

Course Section Enrollment

Course Section Assignment Linking

Course Section Proficiency Scale Thresholds
Course Section CLO Assessment Assignment Linking

Course Section Assessment Data
Converting LMS Assignments

Co-Curricular Activities

Create & Revise Co-Curricular Activities

Co-Curricular Activity Information

Co-Curricular Activity Settings

Co-Curricular Activity Sections & Syllabi Settings
Co-Curricular Activity Assessment & Assignment Settings
Co-Curricular Activity Survey Settings
Co-Curricular Activity Syllabus Form Notifications

Co-Curricular Activity Details

Co-Curricular Activity Assignment Linking
Co-Curricular Activity Assessment Data
Co-Curricular Activity Assignments

Co-Curricular Sections

Create Co-Curricular Sections

Co-Curricular Section Information

Co-Curricular Section Settings

Co-Curricular Section Assessment & Assignment Settings
Co-Curricular Section Syllabi Settings & External LMS ID
Co-Curricular Section Survey Settings

Co-Curricular Faculty

Co-Curricular Section Enrollment
Co-Curricular Section Assignment Linking
Co-Curricular Section Assessment Forms

Syllabus Templates

Create a Syllabus Template
Revise a Syllabus Template
Syllabus Template Items

Assessment

Programs

Creating and Publishing New Programs
Editing Programs
Revising Programs
Getting Started: Curriculum Mapping
Program Learning Outcome Import
Program Settings
Program Details
Outcome Set

Student Outcomes

Create PLOs & Outcome Relationships
Create Performance Indicators & Outcome Relationships

Program Educational Experiences
Mapping by Course
Mapping by Outcome
Key Assignment Linking

Assessment Manager

Juried Assessment

Schedule a Juried Assessment
Juried Assessment Settings
Assigned Courses

Assessors and Artifacts Manager

Configure Assessors and Artifacts

Scoring a Juried Assessment
Juried Assessment Data
Reopening or Deleting a Juried Assessment

Outcomes Library

Outcome Set Details
Outcome Designer

Key Assignment Designer

Create or Edit a Key Assignment
Key Assignment Grading Criteria

Assignment Linking Manager

Create Assignment Links with the Assignment Linking Manager
Copy Assignment Links with the Assignment Linking Manager
Assignment Linking Manager Proficiency Scale Thresholds

Data Collection

Data Collection Ownership & User Access
Data Collection Schedules

Data Collection Manager

Data Collection Notifications
Data Collection Instance Settings
How to Read a Workflow
View a Data Collection as a User

Self Study

AI Assistant for Self Study and Evidence Bank

Self Study Manager

Self Study Details
Self Study Settings

Self Study Sections

Assign Users to a Self Study Section
Self Study Document Editor

Related Documentation

Evidence Bank

Adding, Reviewing, and Approving Evidence

Standards Library

Add a Standard Set
Standard Set Details
Standard Designer

Credentials

Badge Manager
Create or Edit a Badge
Badge Assertion Batch Process

Badge API Specifications

Badge API Endpoints

Badge Endpoints
Assertion Endpoints

The Learning Journey

Enabling & Accessing The Learning Journey
Learning Journey Dashboard

My Learning Journey

Creating Stories
Editing Stories
Publishing & Sharing Stories

Skills

Experiences

Adding Personal Experiences

Learning Evidence
Badges
Search for Experiences

Surveys

Survey Types

Question Library

Question Types

Survey Form Designer

Create a Survey Template

Survey Template Designer

Survey Template Sections

Survey Template Questions

Configure Survey Template Questions

Survey Template Metrics

Survey Schedules

Create a Survey Schedule
Participant Groups
Survey Schedule Details

Survey Schedule Settings

Survey Schedule Course Evaluation Settings

Survey List

Survey Manager

Survey Instance Details
Survey Instance Settings
Email Queue Manager
Survey Instance Assigned Courses

Survey Participants

Unsubmit a Survey Form

Associated Surveys

Survey Results

Viewing and Exporting Survey Results

External User Groups

Create a User Group

Sentiment Analysis AI for Course Evaluations

Analytics

Data Sets

Creating Data Sets
Program Assessment Results by Student
Program Assessment Results by Course/Term-Based Co-Curricular Sections
Assessor Scoring Progress
Assessor Scores
Program Management Analysis
Assignment Linking Analysis by Course Section
Course Evaluations by Student Results

Report Library

Student Course Evaluation Results By Instructor
Course Section Trend Analysis
Program/Course Assessment Analysis
Course Evaluation Analysis
Student Course Evaluation Metric Trend Analysis
Evidence Usage Audit Report
Juried Assessment Assignment Linking Audit
Syllabus Compliance Monitoring Report
Juried Assessment Results by Outcome

Organizational Hierarchy

Institutions

Institution Information

Institution Settings

Institution Course Settings

Institution Term Activation Settings
Institution Course Evaluation Settings
Institution CSCLO & CLO Settings
Institution Course Syllabi Settings
Institution Survey Results and Form Settings
Additional Institution Course Settings

Badge Settings

Institution Survey Settings

Institution Survey Schedule and Notification Settings

Other Notifications

Institution Assessment

Institution Survey Questions
Configure Institution Survey Questions

Colleges

College Settings

College Course Settings

College Term Activation Settings
College Course Evaluation Settings
College CSCLO & CLO Settings
College Course Syllabi Settings
College Survey Results & Form Settings
Additional College Course Settings

College Survey Settings

College Survey Schedule and Notification Settings

College Assessment

College Survey Questions
Configure College Survey Questions

Departments

Department Settings

Department Course Settings

Department Term Activation Settings
Department Course Evaluations Settings
Department CSCLO & CLO Settings
Department Course Syllabi Settings
Department Survey Results & Form Settings
Department Additional Course Settings

Department Survey Settings

Department Survey Schedule and Notification Settings

Department Assessment

Department Survey Questions
Configure Department Survey Questions

Administrative Divisions

Add an Administrative Division
Administrative Division Information

Administrative Units

Add an Administrative Unit
Administrative Unit Information

Admin Tools

Terms

Term Manager

Create, Edit, and Publish Terms

Term Types

User Accounts

User Roles

Add or Remove Roles in Bulk
Main Menu - User Access
Dashboard Widgets - User Access

Create a User Account
User Account Details
Roles
Role Delegation

Shared Export Manager

HelioCampus Assessment Management

Library Overview

Data File Specification and Review Guide

Automated Data File Validation Process
CLO & PLO Files Validation
Co-Curricular Activity File
Co-Curricular Registration File
Co-Curricular Section File
Course Catalog File
Course Learning Outcomes File

Course Section File

Dummy Values in Course Section File

Faculty File
Program & Program Learning Outcomes (PLO) File
Registration File
Staff File
Student Degree File
Student File
Term File

Data Connector API

Authentication Integrations

SAML Authentication
CAS Authentication

LMS Integrations

Blackboard Integration Guide

Blackboard LTI 1.3 Integration

Blackboard Customizing LTI 1.3

Blackboard API Integration

Blackboard REST API Calls

Canvas Integration Guide

Canvas LTI 1.3 Integration

Canvas Additional LTI 1.3 Integration
Canvas Customizing LTI 1.3

Canvas API Integration

Canvas API Authorization

Canvas Survey Reminder Pop-Up

D2L Brightspace Integration Guide

D2L Brightspace LTI 1.3 Integration

D2L Brightspace Additional LTI 1.3 Integration
D2L Brightspace Customizing LTI 1.3

D2L Brightspace API Integration

D2L Brightspace API Authorization
D2L Brightspace REST API Calls

Moodle - Integration Guide

Moodle - LTI 1.1 Integration

Moodle - Customizing LTI 1.1

Moodle - API Integration

Email Service Integrations

Integration Methods

API 1.0

DW Interface 1.1

Assignment Example
Assessment Data Export
Data Collection Data Export
Faculty Portfolio Data Export
Survey Data Export
DB Schema Structure and Sample Data Export
Data Set

SFTP Guide

Data Collection Implementations

Data Collection Types and Use Cases
Using a Strategic Plan in a data collection
How to build a data collection with Planning and Reporting
Revising a Program with an In Progress Data Collection

Requesting a Data Collection

Data Collection Template: Form Items

Email Notification Configuration Options for Data Collections

Structure of a Data Collection

Data Collection Display Logic

Form per User
Participant Groups and Ownership
Assigning and Unassigning Data Collection Forms
Testing and approving a data collection
Assigning users to a Data Collection
Data Collection Editor Filtering
Multiple Document Upload Form Item

Assessment Platform News

Platform News - redirect

Contacting Support
Getting Started

Main

Using This Knowledge Base
HelioCampus Assessment Assistant
Knowledge Base News
Onboarding Resources & Videos

Getting Assessment Support

Create a Support Portal Ticket
Review a Support Portal Ticket
HAR Files

Platform News

Platform Releases

2025

v3.112 October 2025
v3.111 August 2025
v3.110 June 2025
v3.109 April 2025
v3.108 February 2025

2024

v3.107 December 2024
v3.106 October 2024
v3.105 August 2024
v3.104 July 2024
v3.103 June 2024
v3.102 May 2024
v3.101 April 2024
v3.100 March 2024
v3.99 February 2024
v3.98 January 2024

2023

v3.97 December 2023
v3.96 November 2023
v3.95 October 2023
v3.94 September 2023
v3.93 August 2023
v3.92 July 2023

v3.91 June 2023

3.91 User Interface Updates

v3.90 May 2023

3.90 Main Menu Reorganization

v3.89 April 2023
v3.88 March 2023
v3.87 February 2023
v3.86 January 2023

Legacy User Guides

Program Course Outcome Report
Program Outcome Report
Institutional and Program Outcome Alignment
Connect a Co-curricular section to your Learning Management System Course
Data Collection Detail Audit
Curriculum Map Report
Assignment Scoring Results Report
Faculty Portfolio Audit
Authorize access to your AEFIS Course Section through D2L
Annual Assessment and Planning Report
Course Learning Outcomes Audit - Admins
User Accounts Report
Authorize access to your AEFIS Course Section through Canvas
Assessment Data Analysis Report
Student Course Evaluation Metric Trend Analysis Report - Admins
Practicum Details Report
Data Collection Form Status Report
Assignment Analysis Results Report
Assignment Detail Audit
How to Re-Open a Program Assessment
Convert LMS Assignments to AEFIS Managed Assignments - Assignment Linking Manager
Course Section Enrollment Audit
Student Outcome Achievement
How to Manage and Update Intellectual Work (Journals, Books) for the Faculty Portfolio through the Intellectual Work Manager
Assign and Remove Course Sections from a Program Assessment - Assigned Courses Menu
Course Section - Survey Assignment Audit
Assignment Analysis Report
Course Section Learning Outcomes Audit - Admins
Convert Canvas Assignment to an AEFIS Managed LMS Assignment
AEFIS Managed LMS Assignments: Comprehensive Guide
Link Canvas Assignments to Outcomes through Canvas-AEFIS LTI link
Outcome Assessment Summary Report
How to Edit My Faculty Portfolio
Order of Operations: Collect Program Direct Assessment Data
FAQ - How to Optimize Assignments and Rubrics in D2L Brightspace for Assessment in AEFIS
Direct Assessment Graphs Report
FAQ -Canvas Assignments and Rubric Setup for AEFIS Assignment Linking
How Students Access Course Evaluations in AEFIS

General Platform Knowledge

Academic Policies
Action Items
AI Frequently Asked Questions
Assignment Linking
Attachment File Types & Sizes
Batch Processes
Browser Support
Dynamic Text
Locking Platform Settings
Logging Into Training & Production Sites
Main Menu
Notification & Offset Configuration
Platform Status Colors

Putting It All Together!

Curriculum Mapping for Specific Accreditors
Adding Rollup Survey Questions To An Active Survey Schedule
Planning a General Education Assessment
Methods of Collecting Strategic Planning Data

Faculty Portfolio

Educational Experiences

Courses

Course Revision
Course Learning Outcome Import

Course Information

Course Details

Course Settings

Course & Syllabi Settings
Course Assessment & Assignment Settings
Course Survey Settings

Syllabus Defaults
Course Learning Outcomes

Course Evaluations

Course Survey Questions
Configure Course Survey Questions

Course Assignment Linking

Course CLO Assessment Assignment Linking

Course Assessment Data
Course Assessment Settings
Course Assignments

Course Sections

Course Syllabus

Course Section Evaluations

Course Section Survey Questions
Configure Course Section Survey Questions

Course Section Enrollment

Course Section Assignment Linking

Course Section Proficiency Scale Thresholds
Course Section CLO Assessment Assignment Linking

Course Section Assessment Data
Converting LMS Assignments

Co-Curricular Activities

Create & Revise Co-Curricular Activities

Co-Curricular Activity Information

Co-Curricular Activity Settings

Co-Curricular Activity Sections & Syllabi Settings
Co-Curricular Activity Assessment & Assignment Settings
Co-Curricular Activity Survey Settings
Co-Curricular Activity Syllabus Form Notifications

Co-Curricular Activity Details

Co-Curricular Activity Assignment Linking
Co-Curricular Activity Assessment Data
Co-Curricular Activity Assignments

Co-Curricular Sections

Create Co-Curricular Sections

Co-Curricular Section Information

Co-Curricular Section Settings

Co-Curricular Section Assessment & Assignment Settings
Co-Curricular Section Syllabi Settings & External LMS ID
Co-Curricular Section Survey Settings

Co-Curricular Faculty

Co-Curricular Section Enrollment
Co-Curricular Section Assignment Linking
Co-Curricular Section Assessment Forms

Syllabus Templates

Create a Syllabus Template
Revise a Syllabus Template
Syllabus Template Items

Assessment

Programs

Creating and Publishing New Programs
Editing Programs
Revising Programs
Getting Started: Curriculum Mapping
Program Learning Outcome Import
Program Settings
Program Details
Outcome Set

Student Outcomes

Create PLOs & Outcome Relationships
Create Performance Indicators & Outcome Relationships

Program Educational Experiences
Mapping by Course
Mapping by Outcome
Key Assignment Linking

Assessment Manager

Juried Assessment

Schedule a Juried Assessment
Juried Assessment Settings
Assigned Courses

Assessors and Artifacts Manager

Configure Assessors and Artifacts

Scoring a Juried Assessment
Juried Assessment Data
Reopening or Deleting a Juried Assessment

Outcomes Library

Outcome Set Details
Outcome Designer

Key Assignment Designer

Create or Edit a Key Assignment
Key Assignment Grading Criteria

Assignment Linking Manager

Create Assignment Links with the Assignment Linking Manager
Copy Assignment Links with the Assignment Linking Manager
Assignment Linking Manager Proficiency Scale Thresholds

Data Collection

Data Collection Ownership & User Access
Data Collection Schedules

Data Collection Manager

Data Collection Notifications
Data Collection Instance Settings
How to Read a Workflow
View a Data Collection as a User

Self Study

AI Assistant for Self Study and Evidence Bank

Self Study Manager

Self Study Details
Self Study Settings

Self Study Sections

Assign Users to a Self Study Section
Self Study Document Editor

Related Documentation

Evidence Bank

Adding, Reviewing, and Approving Evidence

Standards Library

Add a Standard Set
Standard Set Details
Standard Designer

Credentials

Badge Manager
Create or Edit a Badge
Badge Assertion Batch Process

Badge API Specifications

Badge API Endpoints

Badge Endpoints
Assertion Endpoints

The Learning Journey

Enabling & Accessing The Learning Journey
Learning Journey Dashboard

My Learning Journey

Creating Stories
Editing Stories
Publishing & Sharing Stories

Skills

Experiences

Adding Personal Experiences

Learning Evidence
Badges
Search for Experiences

Surveys

Survey Types

Question Library

Question Types

Survey Form Designer

Create a Survey Template

Survey Template Designer

Survey Template Sections

Survey Template Questions

Configure Survey Template Questions

Survey Template Metrics

Survey Schedules

Create a Survey Schedule
Participant Groups
Survey Schedule Details

Survey Schedule Settings

Survey Schedule Course Evaluation Settings

Survey List

Survey Manager

Survey Instance Details
Survey Instance Settings
Email Queue Manager
Survey Instance Assigned Courses

Survey Participants

Unsubmit a Survey Form

Associated Surveys

Survey Results

Viewing and Exporting Survey Results

External User Groups

Create a User Group

Sentiment Analysis AI for Course Evaluations

Analytics

Data Sets

Creating Data Sets
Program Assessment Results by Student
Program Assessment Results by Course/Term-Based Co-Curricular Sections
Assessor Scoring Progress
Assessor Scores
Program Management Analysis
Assignment Linking Analysis by Course Section
Course Evaluations by Student Results

Report Library

Student Course Evaluation Results By Instructor
Course Section Trend Analysis
Program/Course Assessment Analysis
Course Evaluation Analysis
Student Course Evaluation Metric Trend Analysis
Evidence Usage Audit Report
Juried Assessment Assignment Linking Audit
Syllabus Compliance Monitoring Report
Juried Assessment Results by Outcome

Organizational Hierarchy

Institutions

Institution Information

Institution Settings

Institution Course Settings

Institution Term Activation Settings
Institution Course Evaluation Settings
Institution CSCLO & CLO Settings
Institution Course Syllabi Settings
Institution Survey Results and Form Settings
Additional Institution Course Settings

Badge Settings

Institution Survey Settings

Institution Survey Schedule and Notification Settings

Other Notifications

Institution Assessment

Institution Survey Questions
Configure Institution Survey Questions

Colleges

College Settings

College Course Settings

College Term Activation Settings
College Course Evaluation Settings
College CSCLO & CLO Settings
College Course Syllabi Settings
College Survey Results & Form Settings
Additional College Course Settings

College Survey Settings

College Survey Schedule and Notification Settings

College Assessment

College Survey Questions
Configure College Survey Questions

Departments

Department Settings

Department Course Settings

Department Term Activation Settings
Department Course Evaluations Settings
Department CSCLO & CLO Settings
Department Course Syllabi Settings
Department Survey Results & Form Settings
Department Additional Course Settings

Department Survey Settings

Department Survey Schedule and Notification Settings

Department Assessment

Department Survey Questions
Configure Department Survey Questions

Administrative Divisions

Add an Administrative Division
Administrative Division Information

Administrative Units

Add an Administrative Unit
Administrative Unit Information

Admin Tools

Terms

Term Manager

Create, Edit, and Publish Terms

Term Types

User Accounts

User Roles

Add or Remove Roles in Bulk
Main Menu - User Access
Dashboard Widgets - User Access

Create a User Account
User Account Details
Roles
Role Delegation

Shared Export Manager

Breadcrumbs

HelioCampus Assessment Management
Platform News

On this Page

2023

The following articles can be utilized to review release related information for 2023.

v3.97 December 2023
v3.96 November 2023
v3.95 October 2023
v3.94 September 2023
v3.93 August 2023
v3.92 July 2023
v3.91 June 2023
v3.90 May 2023
v3.89 April 2023
v3.88 March 2023
v3.87 February 2023
v3.86 January 2023

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