Programs

1

Search functionality is available, and by clicking the Filters option, specific filters can be applied. Once filters have been applied, they will display below the search bar and can be removed individually (1) or in bulk (2).

2

Programs in Pending Action or In Revision statuses will display indented beneath the associated version in Published status. Clicking Manage Revision will display the Program Homepage for the revised version.

3

The Program Content column displays at-glance information related to the count of associated experiences, PLOs, and what assessment is enabled.

4

If View Details from the expanded Actions kebab menu is selected, the View Program Details drawer will open to display quick-glance program information. Associated experiences, outcomes and outcome sets are displayed (1) and whether Program Assessment or Juried Assessment has been enabled (2). If a program is currently being revised, the View Program Details drawer will display a tip banner below the assessment banners. The Outcome Sets section (3) displays the associated outcome sets names, types, and number of outcomes.

Directly below the Outcome Sets section, is an overview of curriculum mapping and Program Assessment (1). The Curriculum Mapping Overview is a mirror of the Mapping by Course and Mapping by Outcome program pages. If a program has one or more assessments in Pending, In Progress or Completed status, the Program Assessment Overview will include a pie chart. The Program Coordinator section displays the Program Coordinator’s name and email. And lastly, the Creation and Update Overview section (2) displays the user who created the program with the creation date; if a program has been updated, the user who updated the program and the associated date will be displayed. To navigate to the Program Homepage click Go to Program (3).

Expanding the More Options kebab menu Program Learning Outcome (PLO) import/export and bulk publish functionality can be accessed. Additionally, the Program Manager can be exported to CSV format.

Draft

When programs are imported during implementation or manually created post-implementation, they are all in Draft status, and edits can be made as needed before publishing via the Program Homepage. While in Draft status, programs can also be published in bulk via the Program Manager.

Published

Once a program is published, edits can no longer be made unless the program is transitioned to a status of In Revision via the Program Hompage. Additionally, if Program Assessments are enabled for the program, they will be generated upon term activation.

In Revision

When a published program is revised, the Program Manager will display the most recent version in Published status and an In Revision version of the same program. During this time, edits can be made to the In Revision version. Program Assessments will continue to generate and run based on the currently published version of the program. Once the In Revision version is published via the Program Homepage, it will be the basis for Program Assessments post-publishing.

Pending Action

Once a program in In Revision status is published, it will transition to a temporary Pending Action status to process the revisions. Once processed, the status will transition to Published.

Archived

This status indicates that the program is discontinued. Archiving a program is a manual process performed via the Program Homepage.

1

Programs can be clicked to return to the Program Manager and select a different program-.

2

The left-hand menu is used to navigate through program settings:

Program Information: Program attributes can be configured, and Program Coordinators can be added via Program Details. Assessment, assignment, and proficiency settings can be configured via Program Settings. Adding outcome sets to a program via the Outcome Set page enables the creation of relationships between one or more outcome sets and program outcomes.

Outcomes and Courses: Program Learning Outcomes (PLOs) and Performance Indicators are created and related to outcomes via the Student Outcomes page. The Educational Experiences page enables a program's plan of study to be categorized and aligned for reporting parameters.

Curriculum Design: Curriculum mapping can be performed by course or by outcome; both pages can be used interchangeably, and mappings performed on either page will be mirrored. Learn more about curriculum mapping.

Assessment: The Assessments page displays all assessments and assessment results for a program

Change Management: Program versions can be managed via the Manage Versions page.

3

When a program is in Published status, the Revise button will display; when clicked, the program status will change to In Revision, and edits can be made. When a program is in Draft or In Revision status, the Publish button will display.

The Actions and Export drop-down menus are available on all pages when viewing a program:

• Actions:

  • Versions of a program can be reviewed and managed by selecting Versions.

  • Attach action items, notes, and files to a program by selecting the Attach option.

  • Select Owner to display a popup where the program's owner can be changed to an Institution, a College, or a Department.

  • Select Delete to remove a program. This option is only available for programs in Draft or In Revision statuses.

  • Select Archive to hide a program from display in the platform; this will transition the status of the Program to Archived.
    Product Tip
    Archivinga program is a permanent action that an Institution can't reverse. If a course/co-curricular activity will be potentially assessed in the future for the program being archived, it is recommended not to archive the program. In the event that a program needs to be unarchived, please contact Support.

• Users can export (PDF) or print the page being viewed by clicking the Export drop-down menu.

4

The count of action items, notes, documents, and locations where the program is tagged are displayed. View this information in more detail by scrolling to the bottom of the Program Homepage. Click each tab to view existing items, and click the Add button to attach new items, notes, documents, and tags.

Assessments

When a program is archived, all associated active Program Assessments (e.g. assessments in In Progress or Pending Grades statuses) will automatically be updated to Completed status.

Current Term

• Assessment data and existing assignment links associated with an archived program will be retained. Since assessments are automatically updated to Completed status upon archiving, no new data will be gathered.

• Archived programs will still display in the Assignment Linking Manager and the associated Course Section Assignment Linking page.

  • Since assessments are automatically updated to Completed status upon archiving, additional assignment links cannot be created and the Manage button for outcomes associated archived programs will be greyed out.

    

New Terms

Upon term activation, assessments for archived programs will not not created; because of this, assignment links will not be copied for assessments that are associated with an archived program.

Reporting

Assessment reporting will include assessment data associated with archived programs. Learn more about assessment reporting and the Report Library.

Batch Processes

After a program is archived and all daily batch processes have occurred, the archived program will no longer be displayed on the Programs page unless a status filter of Archived is applied.

Learn more about the platforms batch processes.