Student Course Evaluation Results By Instructor | HelioCampus Assessment Management Knowledge Base

📙 Knowledge Base Tip: Before utilizing any reports, it is recommended to review the Report Library article.

This report provides access to detailed course evaluation responses by the Instructor, featuring key metrics per question. This report is tailored to analyze specific feedback across Instructors or sections. It enables targeted reviews of faculty performance or feedback focus, displaying results by the chosen Instructor, section, and question without aggregating data. User roles with permissions to utilize this report include:

College Admin
College Survey Admin
Course Coordinator
Course Section Director

Dean
Department Admin
Department Survey Admin
Institution Admin

Institution Survey Admin
Instructor
Preceptor
Teaching Assistant

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Product Tip

Users with Organizational Hierarchy roles (e.g., Institutions Admin, College Admin, etc.) will only see the business objects (colleges, departments, courses, etc.) they are associated with. For example, College Admins can configure report parameters and view report results only for the course sections associated with the colleges for which they are assigned the admin role.

Use Cases

Faculty Performance Review and Improvement

An Institution wants to comprehensively review its Instructors' performance based on student evaluations. The goal is to identify strengths and areas for improvement in teaching methods, course content, and overall effectiveness.

Curriculum Development and Improvement

An Institution is working to enhance the quality of its courses and ensure that they meet educational standards and student expectations. The Institution aims to use detailed course evaluations to inform decisions about course design, instructional strategies, and overall curriculum effectiveness.

Accreditation and Quality Assurance

An Institution is preparing for an accreditation review, and the accreditation process requires demonstrating a commitment to educational quality and continuous improvement. The Student Course Evaluation Results by Instructor provides evidence of an Institution’s commitment to addressing student feedback and maintaining high instructional standards.

Considerations

Survey results are displayed in the report output based on the role of the user generating the report and the Results Available date configured via Course Survey Settings.

If	Then
I am an Organizational Hierarchy level user (e.g., Institutions Admin, College Admin, etc.)	The report output will display survey results for the business objects (colleges, departments, courses, etc.) I am associated with regardless of whether the Results Available date has passed.
I am a Course Section Director or Instructor	Once the Results Available date has passed, the report output will display survey results for the business objects (colleges, departments, courses, etc.) I am associated with.

Parameters

Parameter(s)	Details
Term	Required. Multiple terms can be selected to compare the results of sections across terms.
Institution College/Administrative Division Department/Administrative Unit	Optional. These parameters are useful for narrowing results and more easily configuring the Course Section parameter.
Course Instructor	One is required. One or more courses and/or one or more Instructors are required to be selected to configure the Course Sections parameter.
Instructor Type	Optional. This parameter is useful for narrowing results and making the configuration of the Instructor parameter easier.
Course Section	Required. Multiple course sections across multiple terms can be selected.
Additional Parameters
Survey Schedule Question Level(s) Question Type Question	Optional. These parameters can further narrow down the results displayed after the Course Section parameter has been configured.
Show Comments	Optional. When enabled, comments will be included in the report output.

Report Output

Once report parameters have been configured and Run Report has been clicked, the report output will display below the collapsed read-only view of the report parameters. Clicking Edit Report Parameters will reopen edit capabilities; once parameters have been edited, Run Report can be clicked again to re-generate the report output. Clicking Save Report Parameters will open the Create a New Saved Report pop-up, where the name and description of the new saved report can be entered. Once a report has been saved, it will be available via the My Saved Reports tab of the Report Library.

The report output will be separated by course section and Instructor based on the configured parameters.


1	The course section code, term, Instructor, and survey name.
2	The report output can be exported to CSV, Excel, or PDF formats or printed.
3	Survey instance details, including the count of students included in the survey, the total responses, and an at-a-glance response rate derived from the total number of completed forms based on the percentage of responses compared to the number of participants who received the survey. Product Tip: The response rate is also displayed on the Survey Results page. Learn more about Survey Results.
4	The question description, type, and rating scale. Learn more about question types.
5	The course section code, the Instructor being surveyed, and survey metrics. Avg: The average score; the sum of the responses divided by the total number of responses. StDev: The standard deviation; a measurement of the variation in the response set. Median: The median score; the value at the midpoint of the frequency distribution of responses. Mode: The value that survey participants most commonly selected. For Text/Memo question types, survey metrics will be blank (1), and instead, the text response will be displayed (2)

Troubleshooting

Survey Results Unavailable

Report results will not be generated for all roles except administrative roles if the total number of results is less than the minimum results threshold configured for the course section. Learn more about Course Survey Results Settings and the Minimum Threshold functionality.

Requested Report Too Large

If the Course Section parameter has been configured to include a large number of sections to compare, the platform will display messaging indicating that the request is too large and cannot be completed.

In these scenarios, it is recommended to utilize the platform’s Data Sets feature; the Course Evaluations by Student Results data set exports a complete Student Course Evaluation results summary for each Student. Learn more about Data Sets.