Outcomes Library

The Outcomes Library stores all outcomes, excluding PLO or CLO levels; this includes outcomes for Institutions, Colleges, Departments, External (Accreditor), Administrative Divisions, and Administrative Units. Outcomes can be grouped into outcome sets, which can be associated with programs and related to Program Learning Outcomes (PLOs) or mapped directly to courses and Course Learning Outcomes (CLOs). Outcome sets can also be included in Data Collection for assessment planning and reporting. User roles who have access to the Standards Library include:

Institution Admin
College Admin
Department Admin

Downstream & Cross-Platform Impacts

Program Outcome Mapping: Published outcome sets from the Outcomes Library can be added to programs in Draft or In Revision status, where they support relationships between institutional, college, department, external, and program outcomes. Outcome set design affects how programs connect outcomes to learning experiences, curriculum maps, and assessment structures.
Reporting Rollups: Outcome sets help structure how assessment results can be summarized across levels such as Institution, college, department, and program. If outcome relationships are inconsistent, downstream reporting may be harder to interpret.
Data integrity After Publishing: Once an outcome set has been published, outcomes cannot be directly edited during revision; users must copy an outcome to make changes. This preserves previously collected assessment data and should be framed as an intentional data-integrity safeguard.
Program Update Responsibility: Revising an outcome set does not automatically update previously collected assessment data, and associated program outcome sets may need to be updated after revised outcome sets are republished.

Considerations

Outcome Set Level: Before creating an outcome set, determine whether it should live at the Institution, College, Department, or External level. This choice affects where the set is available and how it can be used with programs.
Publishing Readiness: Review outcome codes, names, descriptions, ordering, and relationships before publishing. After publishing, outcome details cannot be edited directly during revision; users must copy an outcome to make changes.
Program Association Timing: Published outcome sets can be added to programs only when programs are in Draft or In Revision status, so teams should coordinate outcome set work with program creation or revision cycles.
Reporting Goals: Decide what reporting questions the Institution needs to answer before building outcome sets. Outcome set structure and relationships should support the way results need to roll up across programs or organizational levels.
Revision Impact: Clarify who owns updates when outcome sets change. Revising an outcome set may require follow-up in associated programs, and previously collected assessment data is preserved rather than rewritten.
Import Strategy: If outcomes will be added in bulk, plan time to validate the import template and correct row-level errors before import. Imported rows can add, remove, or edit outcomes while the outcome set is still editable.

Best Practices

Build outcome sets with reporting in mind; decide how results should roll up before creating codes, names, descriptions, and relationships. Establish a naming and coding convention before users begin creating outcomes.
Keep outcome descriptions clear, complete, and consistent so they can be reused across programs and understood in reports.
Review and validate outcome sets before publishing, especially when importing outcomes in bulk.
Publish outcome sets only after the owning team agrees they are ready for programs to use.
Coordinate outcome set revisions with program revision timelines so associated programs can be updated intentionally. Avoid unnecessary edits to published outcome structures; use revisions to preserve historical assessment context.
Document ownership for each outcome set so users know who is responsible for maintenance, review, and future updates.

Search functionality is available, and by clicking the Filters option, specific filters can be applied and removed (1). Clicking an outcome set name (2) will display the Homepage; if a set is in revision, the revised version can be accessed by clicking Manage Revision. By expanding the kebab menu for a set (3) and selecting View Details, a drawer will open to display quick-glance information. The Outcomes Library can be exported to CSV format by expanding the export kebab menu (4). Users assigned read-only access to the Outcomes Library do not have access to export functionality and cannot export outcome sets.

When viewing quick-glance details, general information similar to the list view is displayed first (1). While the list view displays the total count of standards associated with a set, the Details drawer displays those standards with their name and code (2). Also available is the creation and update information, including the user name and date (2).

Outcome Set Homepage

The Homepage is the landing page for a selected outcome set. It provides an at-a-glance overview of the outcome set and also serves as the access point for outcome set details, outcome design, version information, and related resources. The left-hand menu is the set’s navigation menu (1), organized into sections for outcome set information and outcome configuration. The Information section is used to review and maintain set details, while the Standards section provides access to the Outcome Designer, where set outcomes can be reviewed and managed. At the top right of the page, the action menu (2) provides access to standard set versions.

By clicking the Resources button, set-specific attachments can be accessed in a centralized drawer with organized tabs for tasks, notes, and files (1), with options to view, edit, or delete, as applicable, by resource type (2). New resources can be added quickly through the action buttons at the bottom of each tab.

Tasks: Displays tasks assigned to the selected outcome set, with creation and assignment details, due dates, status indicators to track progress, and options to edit or delete tasks.
Notes: Provides quick access to all associated notes with timestamps and creation details, with options to edit or delete notes.
Files: Displays all attached documents and media, with options to view, download, or delete them.

The Homepage provides an at-a-glance overview of key metrics for quick review. Summary cards display the total number of outcomes in a set (1) and the number of programs currently associated with it (2). Additional outcome set information is organized into distinct sections, including identifying details such as code, type, and owner (3), as well as status, version, and Learning Journey availability (4). Further details on the outcomes included in the set and the programs associated with it are also available (5).

Select Go to Details (1) to view and edit an outcome set’s basic information, including its name, code, and description. Select Go to Outcome Design (2) to open the Outcome Designer to review and manage the outcomes included in the set. These options help users navigate between pages for managing a set and are the same as using the Details and Outcome Designer options through the left menu.

Outcome Set Statuses

Draft	When sets are created, they are all in Draft status, and edits can be made as needed before publishing via the Homepage. Draft sets can only be deleted via the Homepage.
Published	Once a set is in Published status, edits can no longer be made unless the outcome set is transitioned to In Revision via the Homepage. Versions can be viewed for historical context, and published sets can only be revised or archived via the Homepage.
In Revision	When a set is revised, versions can be viewed for historical context. Revised sets can only be deleted or published via the Homepage. Product Tip Revising outcome sets will not affect previously collected assessment data. To update associated programs with revised and republished outcome sets, update the program Outcome Sets page for each associated program.
Archived	This status indicates that the standards are discontinued. Archiving a set is a manual process performed via the Homepage. Archived sets can only be unarchived or deleted via the Homepage.