Course Evaluation Analysis | HelioCampus Assessment Management Knowledge Base

📙 Knowledge Base Tip: Reviewing the Report Library article before utilizing any reports is recommended.

This report analyzes course evaluation results (student, faculty, or general course) at College, Department, course, or section level aggregation. User roles with permissions to utilize this report include:

College Admin
College Survey Admin
Course Coordinator

Dean
Department Admin
Department Survey Admin

Institution Admin
Institution Survey Admin

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Product Tip

Users with Organizational Hierarchy roles (e.g., Institutions Admin, College Admin, etc.) will only see the business objects (colleges, departments, courses, etc.) they are associated with. For example, College Admins can configure report parameters and view report results only for the course sections associated with the colleges for which they are assigned the admin role.

Use Cases

Identify Strengths and Weaknesses

An Institution wants to analyze aggregated student feedback across different courses to pinpoint which courses are consistently rated highly and which are underperforming. By using the report output, concerns raised in the evaluations can be addressed to improve student satisfaction.

Curriculum Improvement

An Institution wants to evaluate the effectiveness of the current curriculum structure based on student and faculty feedback and use the report insights to revise or redesign courses that are not meeting educational objectives or student expectations.

Faculty Development

Use the report to identify faculty members who are excelling and those who might benefit from professional development opportunities. Understand faculty performance by comparing evaluations at the section level to identify instructors who may need additional support or training.

Parameters

Parameter	Details
Aggregate Level	Optional. Choose the Organizational Hierarchy, course, or course section level at which to aggregate the report output. This aggregate level is based on the hierarchy level assigned to the course/course section, not the Instructor.
Term	Required. The adaptive search will auto-update search results as they are typed. Multi-select, select all and deselect all functionality is available.
Institution College/Administrative Division Department/Administrative Unit	Optional. These parameters are useful for narrowing results and more easily configuring the Course Section parameter.
Instructor Type	Optional. This parameter is useful for narrowing results and making the configuration of the Instructor parameter easier.
Course Course Section Instructor	Optional. These parameters are useful for narrowing results. The Instructor parameter populates a list of Instructors based on the configuration of the Courses and Terms parameters.
Additional Parameters
Survey Type Survey Schedule	Optional. The Survey Type parameter selection directly impacts the Survey Schedule parameter options. Only schedules associated with the selected survey type will be available for selection.
Completed Surveys Only	Optional. When enabled, completed surveys will be included in the report output.

Report Output

Once report parameters have been configured and Run Report has been clicked, the report output will display below the collapsed read-only view of the report parameters. Clicking Edit Report Parameters will reopen edit capabilities; once parameters have been edited, Run Report can be clicked again to re-generate the report output with the newly configured parameters. Clicking Save Report Parameters will open the Create a New Saved Report pop-up, where the name and description of the new saved report can be entered. Once a report has been saved, it will be available via the My Saved Reports tab of the Report Library.

The report output will display each survey instance generated by all survey schedules included in the Survey Schedule parameter. Survey questions will display by question type rather than sequential order.


1	Survey metrics configured for the survey template associated with the survey instance. Learn more about survey template metrics.
2	This at-a-glance response rate displays the total number of completed forms based on the percentage of responses compared to the number of participants who received the survey. Product Tip: This same response rate is displayed on the Survey Results page which provides easier comparison between hierarchical response levels. Learn more about Survey Results.
3	Clicking Results will display the Survey Aggregate Results page for the survey instance. Learn more about Viewing and Exporting Survey Results.
4	The report output can be exported to PDF, Excel, CSV formats, or printed. When one or more checkboxes have been checked, the Export drop-down will display additional export options for the selections: Aggregate Results: Only aggregate results for the selections will be exported to CSV, Excel, PDF, PDF zip, or printed. Aggregate Results Without Text Reponses: Only aggregate results, excluding text responses, for the selections will be exported to PDF, PDF zip, or printed. Individual Results: Only individual results for the selections will be exported to CSV or Excel.

Troubleshooting

Different Outputs With Same Parameters

If multiple users have configured the same parameters but are shown different report outputs, the Completed Surveys Only setting should be checked. This is an optional setting; when enabled vs. disabled, it can result in different report outputs.