Institutions can access reports to support data-driven decision-making by navigating to Main Menu> Report Library. The Report Library includes a series of reports that users (primarily faculty and Admins) can easily configure to gather data on recurring sets of specifications or institutional interests. Some reports are available at the press of a button, while others offer a deeper dive into data for closer analysis. Once generated, reports can be exported to CSV, Excel, PDF, and, for some reports, Word formats. Users assigned read-only access to the Report Library do not have access to the standard export and download functionality. Users who are assigned a read-only user role cannot export any report outputs.
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Tabs can be selected to change the display from the Report Library, My Report History, or the My Saved Reports pages. |
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Search and filter functionality. If filters have been applied, they will display beside the search field and can be removed by clicking the X. |
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Categories organize reports and each category will show a numerical value of the total count of reports available in the category |
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Clicking the name of a report will display report parameters that can be configured and the option to run/generate a report. |
Saving Report Parameters
Once a report has been generated, the configured report can be saved for easier access by clicking Save Report Parameters (1). Via the +Create a New Saved Report popup, a custom name is required, and optionally a description can be entered before clicking Save (2).
Once a report has been saved, it can be accessed by navigating to the Report Library and clicking the My Saved Reports tab. Clicking the name of a saved report (1) will display the parameters page; the original report name will display below the title configured when the report was saved. By expanding the kebab menu (2) the custom name and description can be edited, or a saved report can be deleted; deletion of a saved report is a permanent action that cannot be undone. When a report output has been saved as a PDF (3), the kebab menu will display an additional PDF download option.
Saving Report Outputs
Once a report has been generated, the report output can be saved as a PDF by selecting Save Report as PDF from the expanded Export menu. Once saved, the platform will process the request, and once the PDF export is available, it will be displayed in the My Document Requests dashboard widget and the My Saved Reports tab of the Report Library.
Categories and Reports
Program/Course Assessment Reports
Direct Assessment Graphs: Explore student performance on outcomes across terms, disaggregating by course and section. This report offers a high-level view of Institution, College, Department, or program outcomes, broken down by program. Clickable bar graphs provide detailed assessment data for selected terms, aiding in identifying achievement gaps or exceptional performance.
Student Outcome Achievement: Review student performance on outcomes across an academic year, with options to disaggregate by multiple outcome spaces and student degrees. The report provides a high-level view of program-level outcome assessment goals aggregated by course in a customizable table format.
Outcome Assessment Summary: Disaggregate student learning outcomes performance by student attributes and/or major/degree program.
Program/Course Assessment Analysis: Assess student performance on Course or Program Learning Outcomes (PLO/CLO) by course and disaggregate by course sections. This report offers a high-level view of student achievement in meeting outcome assessment goals set at the course learning outcome level, aggregated by outcome for the selected term(s) by course or course section.
Assignment Reports
Assignment Detail Audit: View all the key details associated with assignments either created in Heliocampus Assessment (Course or Course Section) or pulled from the Learning Management System (LMS). This audit includes status, max score, start date, end date, scoring due date, enrollment, and assignment rubric criteria.
Assignment Scoring Results: Track the scoring of Heliocampus Assessment Assignments and Learning Management System (LMS) Assignments. LMS Assignments will only display if they are linked to an outcome. The results include multiple assessor scoring methods, status, max score, min. points, max points, mean, median, standard deviation, mode, # of submissions, enrollment, # scored, and assignment rubric criteria details.
Assignment Linking Audit: Analyze assignment results statistics for courses or sections within a college or department, including mean, mode, median, and standard deviation. This report also facilitates the examination of outcome mapping and assignment linking in specific course sections by term, detailing mapped outcomes, related outcomes, performance indicators, and assignment outcome weightings.
Assignment Linking Results: Review all program assessment results for the course or course sections, including detailed information on the assignments and their mean, mode, median, and standard deviation.
Badging & Credentialing Reports
Badge Assertion Analysis: Review the total number of badges awarded to users in the platform. This includes additional information such as badge type, owner, creation date, and award criteria.
Course & Course Section Audits
Course Section Enrollment Audit: Easily audit course section enrollments and ensure that the data received from the Student Information System (SIS) is up to date.
Course Section-Survey Assignment Audit: Audit course sections associated with a scheduled survey. Users can review survey response rates, identify sections not included in survey instances, and use data to begin initiatives to gain more student feedback.
Course Section Learning Outcomes Audit: Audit inherited Course Learning Outcomes (CLOs) and Course Section Learning Outcomes (CSLOs) added to individual course sections.
Course Learning Outcomes Audit: Audit Course Learning Outcomes (CLOs) by College, Department, or individual courses.
Data Collection Reports
Annual Planning and Reporting: Displays data collection results at the program level by selecting the assessment schedule.
Assessment Data Analysis: Analyze Program Assessment plans for one academic term or longitudinally. Easily disaggregate data by specific sections from the HelioCampus Assessment Data Collection solution and export reports for stakeholders. Ideal for Institutions running program-based data collections.
Data Collection Detail Audit: Review specific form items or programs for a data collection.
Data Collection Form Status: Review the status of a form, such as the previous, current, and next steps of a data collection.
Faculty Portfolio Reports
Faculty Portfolio Entries: List all types of components and fields on a faculty portfolio and see the aggregated results.
Faculty Portfolio Audit: List faculty portfolios and statuses.
Faculty Activity Summary: This report offers an aggregated count of the total number of faculty portfolio entries per component, parent category, or category for each faculty and presents results for a holistic view of the amount of data that has been populated into the platform. Ideal for gaining an understanding of the types of content that faculty are populating over a specific time period.
Juried Assessment Reports
Juried Assessment Assignment Linking Audit: Easily review juried assessments and their linked LMS assignments. Quickly view submission types to resolve issues and ensure a smooth assessment process.
Program Management Reports
Program Course Outcome: Displays course and competencies with related Student Learning Outcomes (SLOs).
Program Outcome: Displays program outcome mappings and their relationships to other outcome sets, such as Institution, College, Department or Accreditor outcomes.
Curriculum Map: View and export published and in-progress curriculum maps for use in self studies, program review, and revision.
Self Study Reports
Evidence Usage Audit: This report provides a detailed list of all evidence in the Evidence Bank and identifies the self-studies where each evidence is referenced. Designed to enhance evidence management, the report helps users audit file usage, identify redundancies or gaps, and ensure proper evidence alignment with self-studies. Users with appropriate permissions can run the report on the entire evidence bank, while others can generate it for specific self-studies only.
Skills and Achievements Reports
Badge Assertion Analysis: Review the total number of badges that have been awarded to users in the platform. Also includes additional information such as badge type, owner, creation date, and award criteria.
Learning Journey Program Monitoring: View which programs are using the Learning Journey and which outcomes have been enabled for the program.
Learning Journey Engagement by Student: View which students are using the Learning Journey. Get engagement metrics such as the number of stories created and viewed.
Student Interest Summary: This report provides an overview of student interest in courses and co-curricular activities. The data will show areas of high student interest.
Syllabus Form Report
Syllabus Compliance Monitoring: This report can be used to audit the compliance of syllabus forms via the population of Required, University Recommended, and Optional form item entries within a common syllabus template. When any of these form item entries are selected, overall compliance will be shown based on the completion of the selected entry types.
Survey & Course Evaluation Reports
Course Evaluation Analysis: Analysis of course evaluation results (student, faculty, or general course) at College, Department, course, or section level aggregation.
Student Course Evaluation Results by Instructor Report: Access detailed course evaluation responses by the Instructor featuring key metrics per question. Tailored for analyzing specific feedback across Instructors or sections, this report enables targeted reviews of faculty performance or feedback focus, displaying results by the chosen Instructor, section, and question without aggregating data.
Course Section Trend Analysis: Analysis of course evaluation results over multiple terms. Results can be aggregated at the College, Department, course, and Instructor level. There is the option to compare these results to any level within the Organizational Hierarchy, including average, standard deviation, and mode for all questions in a survey template.
Student Course Evaluation Metric Trend Analysis: Analyze key metrics from Student Course Evaluations, aggregating data across Instructors, courses, and sections. This report focuses on metric-based questions from the survey template, showcasing aggregated results tailored to courses, sections, or Instructors. Applicable exclusively to evaluations with metric questions.
User Accounts Reports
User Accounts Audit: Audit system user roles and easily access their account management screen to update roles and business objects.FAQ
What are some options for narrowing the scope of my parameters when what I’ve requested is too large?
When parameter selections exceed the maximum limit of 15,000 selections, the report cannot be generated. Considering narrowing the Term parameter first, then the Organizational Hierarchy parameters, followed by the Course parameter. Splitting these parameters into separate report generations will often provide <15,000 selections.
