Breadcrumbs

Editing Courses

Published courses display a padlock to indicate they are locked and cannot be edited. After a course has been published, specific changes can be made to the pages below without prompting a new version of the course.

  • Details

  • Course Outcomes

  • Survey Questions

  • Assignments

  • Assignment Linking

  • Section Assignments

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Courses should be edited only when minor, non-structural changes are needed. Some examples of these types of edits include:

  • Course Learning Outcomes: Correcting a typo in a CLO description.

  • Changing Rollup Placeholder Questions: Clarifying question text or response options without changing the overall survey design.

  • Updating Course Assignment Linking: Updating links to continue to map correctly to outcomes, without redesigning the curriculum map.

These types of changes do not trigger a new course version. Edits are retroactive and will affect historical records and running assessments.

Editing vs. Revising

Editing

Edits are allowed in published courses. They are retroactive and will be applied to all historical versions of a course. In general, edits should be reserved for minor, non-substantive changes.

Revising

Revisions create a new version of the course. Revisions are not retroactive, and historical versions of the course will be retained. Create a new version of the course when making substantive changes to outcomes, course structure, or curriculum. Learn more.

When editing a course, only specific configurations can be changed:

  • Details:

    • Badges that have not been awarded can be edited to change the badge alignment.

    • New badges can be created and aligned.

  • Course Learning Outcomes:

    • CLO description and tags.

    • If Topic Objectives are enabled, the objective can be changed.*

  • Survey Questions:

    • Clarify question text or response options.

  • Assignments:

    • Assignment templates used in associated course sections

  • Assignment Linking:

    • Relationships between key assignments, learning and accreditation outcomes, and competencies.
      💡 Product Tip: Assignment linking functionality is also available via the Assignment Linking Manager, and at the co-curricular activity and course/co-curricular sections. Learn more.

  • Section Assignments:

    • Assignments that are used across the associated course’s sections for assessment.

*Only if Topic Objectives are enabled for the course or an associated level of the Organizational Hierarchy.

Considerations

  • Governance and Approvals: Before editing, confirm who owns the course and which leaders or committees must be notified or approve changes.

  • Downstream Dependencies: Review where the course is used: as a prerequisite, in curriculum maps, and in assessment plans or cycles. Any change may require updates to associated program maps, degree plans, and accreditation or self-study documentation.

  • Active and Upcoming Sections: Check whether there are current or upcoming sections with syllabi, assignments, or evaluations already set up.

How to Edit a Course

  1. Navigate to the Course Homepage and click Update Course.

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  2. When prompted, select the unlock and edit option to unlock the course for minor changes.

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    1. With the course now unlocked, information and configurations on select pages can be changed.

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  3. When editing is complete, click Done Editing, then click OK when prompted.

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