The platform’s Courses Manager is populated with course information from the data files that are sent to HelioCampus. Courses will be in Draft status when added, and edits or bulk publishing can be performed via the Course Manager. Courses are not tied to a specific term; they define the general details of an academic course, such as title, description, credits, and learning outcomes. Publishing courses ensures that course sections are created and available in the platform. If a course isn’t in Published status, course sections will not be created, even if they are included in data files. Courses can be viewed by navigating to Main Menu > Educational Experiences > Courses.
Product Tip
If a course is removed from a course catalog, it must be manually archived via the Course Homepage; courses cannot be removed from the platform via the Course Catalog data file. Unlike the Course Section data file, if a course is not included in the file, it will not be removed from the platform upon import, i.e., it will still be displayed in the Course Manager. Learn more about the Course Catalog data file.
For example, ENG 101 has been removed from the course catalog and excluded from the Course Catalog data file. Upon import, the platform will display the courses imported from the data file and all previously imported courses, including the course removed from the catalog, until the removed course has been manually archived via the Course Homepage.
Video Resource
Learn about publishing courses individually or in bulk by watching a quick walkthrough video!
Course Manager
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Search functionality is available, and by clicking the Filters option, specific filters can be applied. Once filters have been applied, they will display below the search bar and can be removed individually (1) or in bulk (2). 
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Courses in In Revision status will display indented beneath the associated version in Published status. Clicking the name of a program will navigate to the Course Homepage; clicking Manage Revision will navigate to the homepage of the most recently revised version. |
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Displays the total count of Course Learning Outcomes (CLOs), survey questions, and assignments. |
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If View Details from the expanded Actions kebab menu is selected, the View Course Details drawer will open to display quick-glance course information. |
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Once imported from the data file, Courses will be in Draft status. Courses in Draft or In Revision status can be bulk published by selecting Bulk Publish from the expanded More Options kebab. Additionally from this expanded kebab menu is the CLO import/export template functionality and the ability to export the Course Manager to CSV format. 
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Course Homepage
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Courses can be clicked to return to the manager view to select a different Course. |
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The lefthand menu can be utilized to navigate through various settings for a Course. |
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When a published Course is being viewed, the Revise button will display; when clicked, the Course will change to a status of In Revision and edits can be made. When a Course is in the status of Draft or In Revision, the Publish button will display. Courses cannot be published until the required items from the Course Checklist on the homepage are complete. The Actions and Export drop-down menus are available on all pages when viewing a Course:
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The current version number of the Course is displayed on all pages when viewing a Course. |
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The count of action items, notes, documents, and locations where the Course has been tagged are displayed. This information can be viewed in more detail by scrolling to the bottom of the Course Homepage. Users can click each tab to view existing items and click the Add button to attach new items, notes, documents, and tags. 
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Bulk Publishing
Courses in Draft and In Revision statuses can be bulk published via the Course Manager. During bulk publishing, the option to override syllabus default requirements is available, as well as the ability to manage associated course sections and data collections.
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To bulk publish courses, navigate to the Course Manager. From the expanded kebab menu, select Bulk Publish.
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Click Add (1) to search for and select draft and in-revision courses. An enhanced search can be opened by clicking the magnifying glass (2).
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When using the enhanced search, search functionality is available, and by clicking the Filters option, specific filters can be applied. Once filters have been applied, they will display below the search bar and can be removed individually or in bulk. After courses are selected (2), click Update Selection.
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Once courses are selected (1), click Add (2).
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If necessary, the selected courses can be removed (1). By default, syllabus default form items configured as ‘course edit only’ will be overridden (2); when enabled, this means that the default content can be replaced or updated during the bulk publishing process. Click Publish Courses (3) to continue bulk publishing the selected courses.
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During bulk publish, the ability to manage associated course sections (1) and, if applicable, associated data collections (2) is available. By default, only future terms will be affected by the bulk publish; the affected terms will be updated with the published courses once bulk publishing is complete.
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If In Progress and Completed Terms is enabled, terms that are in progress or completed can be selected (1). Once selections are made, a quick glance view at the terms and count of affected course sections will be displayed (2); the affected course sections will be the sections for the associated courses that will be published.
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To complete bulk publishing, click Bulk Publish Courses. This will publish the selected courses in Draft status, as well as publish and cascade edits for courses in In Revision status. In cases where 1000 or more courses are selected for bulk publishing, the platform may take up to two hours to complete processing the request.
📔 Additional Resources