Course Section Assessment Data | HelioCampus Assessment Management Knowledge Base

Video Resource

Learn about viewing individual or aggregate assessment data by watching a quick walkthrough video!

The course section Assessment Data page displays Program Assessments for related course sections (1) and all assessments for a course where the course section director is the same (2). Hovering over Goal Met (3) displays quick glance information about outcomes and goal met/not met metrics. Assessment results can be viewed by clicking the View Results option (4) for details on all outcome sets or for individual assessment results by clicking the View Individual Data option (5).

info The View Results button will be unavailable if no assignments have been linked to one or more outcomes.

Individual Data

The Assessment Summary (1) displays the number of students enrolled in the course section, the number of outcomes assessed for the course section, the number of students assessed, and the number of assignments mapped to one or more outcomes. Clicking the Mapping Information or the Proficiency Scale buttons (2) displays mapping and scale details. Clicking on the proficiency scale level for a student (3) shows the Assessment Details drawer:

Assignment (1) displays the name of the assignment linked to the outcome. Calculation (1) shows the number of points divided by the maximum points multiplied by the assignment weight. Result (1) shows the points for each assignment based on the calculation.
The Weighted Average (2) is calculated by the ratio of the result to the total points that can be received. It is defined with four colors according to the completion percentage:
Red: 0% - 24.99%
Orange: 25% - 49.99%
Yellow: 50% - 74.99%
Green: 75% - 100%
Performance (2) displays the proficiency scale level correlated to the weighted average.
Detailed assignment information includes assignment rubrics, quiz questions, and assignment submissions (3).

View Results

The assessment summary panel (1) displays quick information about the outcomes that have been met, not met, or for which no data is available. The view can be changed between outcome sets by selecting the carrot icon(2), and by selecting the Filter Options icon (2), outcome sets can be filtered by degree and goal met/not met. The Proficiency Scale Distribution (3) graphs the total number of students who achieved each level of the proficiency scale. By clicking Show Details (4), detailed information can be reviewed regarding what was assessed and mapping information, assignments, rubric criteria, and quiz questions linked to the outcome; additional detail, including rubric information, can be shown by expanding each assignment.

Frequently Asked Questions

Why isn’t my assessment data showing up in the HelioCampus platform?

In most cases, assessment data is missing because it has not yet been imported or integrated from the source system. Check that:

The data source is configured and active
The most recent data load has completed successfully

Check with the Institution’s internal HelioCampus or data governance contact to review configuration and load status, and, if needed, escalate to HelioCampus support with detailed examples.

Click to expand...

Confirm the data exists and is correct in the source system.
Verify that the correct term, program, and filters are being looked at
Check whether the most recent scheduled data load has run.

How long does it take for new assessment data to appear after it’s entered in the source system?

This depends on the Institution’s integration schedule. New assessment data may not be visible in the platform until the next scheduled import completes.

Could assessment data be filtered out due to configuration settings?

Yes. Data can be excluded based on configuration choices such as:

Term or date ranges
Specific assessment types or categories
Program, level, or campus filters

What if only some assessments are missing but others appear correctly?

Partial gaps usually indicate:

Certain assessments or instruments were not mapped during setup
New assessments were added in the source system after the initial configuration
There is an issue with a specific file or data feed related to those assessments

Can permissions or roles prevent a user from seeing certain assessment data?

Yes. If a user role does not grant access to particular programs, departments, or student groups, related assessment data may not be visible even though it exists in the platform.

Could data quality issues in the source system cause assessments to be missing?

Yes. Common data quality issues include:

Missing or invalid identifiers (e.g., student IDs, course IDs)
Mismatched term codes or dates
Incomplete records that fail validation during the load

What happens to assessment data added after the assessment end date?

Any data added after the end date/completion of an assessment will not be reflected in the results. Assessment results are considered final once an assessment is completed. To include new data collected after the end date, assessments can be reopened via the Assessment Homepage.