When scheduling a data collection you have 3 options
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One form per user: Each user with the role assigned to the first step of the workflow will be assigned a form to complete. For example, if there are 2 program coordinators for Nursing BA, 2 separate nursing forms will be created and submitted.
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One form per Business Object: There is only one form per business object. The first person to open this form is the sole user. For example, if there are two Program Coordinators for Nursing BA, the first one to click the form in the Action Items will be the only one able to create and submit the form. The business object is defined by the data collection type: Program, Course, Course Section, Department, etc.
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One form per Business Object (multi-user): There is one form per business object that all assigned can collaborate on. For example, if there are 2 Program Coordinators for Nursing BA, both would have access to the form and could edit it. This type is collaborative.
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Because the owner of the form is technically the Business Object, if all user roles are removed (i.e. all Program Coordinators are removed from a Nursing BA program form), the form will soft delete. Upon adding another user, the form will repopulate at the last step with all data in the form.
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The form will live in the My Data Collections widget of all users with the role, in the Available, In Progress, and Completed tabs, even if the role was added after the data collection form was completed. For example, if a Program Coordinator is added, they will be able to see all previous data collection forms for that Program in the Completed tab of their My Data Collections widget.
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