Data Collection Types and Use Cases

Administrative Division

Administrative Division review process.

Data collection forms cannot pull in data specific to the Administrative Division. The form will be comprised of usual survey question types (multiple choice, text boxes, document upload fields, etc.). There will be one form created per Administrative Division or per College Admin user - this is selected when scheduling the data collection.

Horry Georgetown Technical College uses the Administrative Division data collection to capture an Institutional Effectiveness Plan for each division. The Divisions submit objectives related to the IE plan, which they tie to an institution strategic outcome, with related assessment methods, criterias for success, and results for each objective.

Administrative Unit

Administrative Unit review process.

Data collection forms cannot pull in data specific to the Administrative Unit. The form will be comprised of usual survey question types (multiple choice, text boxes, document upload fields, etc.). There will be one form created per Administrative Unit or per Department Admin user - this is selected when scheduling the data collection. The heirarchy of the Administrative Unit can be utilized in the workflow (reviewers specific to the Admin Units and/or Admin Divisions)

Horry Georgetown Technical College uses the Administrative Unit data collection form to capture an Institutional Effectiveness Plan for each division. The Divisions submit objectives related to the IE plan, which they tie to an institution strategic outcome, with related assessment methods, criterias for success, and results for each objective.

College

College review process.

Data collection forms cannot pull in data specific to the College. The form will be comprised of usual survey question types (multiple choice, text boxes, document upload fields, etc.). There will be one form created per College or per College Admin user - this is selected when scheduling the data collection.

At the beginning of the academic year, John Brown college leaders submit one or two broad goals for the college for that academic year. Within those goals they develop a list of outcomes and objectives that will help fufill those goals. At the end of the academic year, the college reports on its actions and progress towards those objectives and goals.

Course

Course Review

Course Assessment Planning

Course data collections have the ability to pull in the course's Course Learning Outcomes.

Waubonsee completes an annual course review including: a review of the CLOs with its related PLOs and ILOs, assessment artifacts and targets. Then, after the assessment, the course coordinator summarizes the results and makes plans for improvement

Course Section

Course Section Review

Course Section Assessment Planning

Course Section data collections have the opportunity to pull in the course section's unique Course Learning Outcomes, Assessment Data, and Survey Results into the data collection forms. This allows Course Section Directors to reflect and report on that information specific to the course and course section.

Rochester's School of Nursing has their Course Section Directors use the Course Section data collection to reflect on each course's CLOs and assessment data. The form asks for the current assessment being completed to measure each CLO and reflect on ways to improve the assessment to better assess the CLO. In addition, they reflect on course activities that support these CLO and potential improvements.

Stevens uses Course Section data collections to look at assessments related to Course Learning Outcomes. Stevens ask for the average performance grade, the description of Assessment Instruments used, and an example of the student work. This form is organized by the faculty submitting assessment information for each CLO that is mapped to a PLO.

Department

Department review process.

Data collection forms cannot pull in data specific to the Department. The form will be comprised of usual survey question types (multiple choice, text boxes, document upload fields, etc.). There will be one form created per Department or per Department Admin user - this is selected when scheduling the data collection. The heirarchy of the Department can be utilized in the workflow (reviewers specific to the Departments and/or Colleges)

UTK is utilizing the Department data collection to complete their Mid Cycle Reviews by looking at evidence and supplemental reports in response to the previous Academic Program Review (every 5 years). The Review team comments on progress and submits any areas for improvement for each of UTK's 12 Program Dimensions.

In addition, UTK's departments are completing the 5 year Academic Program Review. The Department uploads its Self-Study for review and feedback. This is an opportunity to formalize and document the review process. Institutions utilize the workflow feature to have an electronic record of review and approval.

At the beginning of the academic year, John Brown department leaders submit one or two broad goals for the college for that academic year. Within those goals they develop a list of outcomes and objectives that will help fufill those goals. At the end of the academic year, the department reports on its actions and progress towards those objectives and goals.

Faculty Activity

Promotion and Tenure.

Data collection forms can have a link to the Faculty Portfolio for the faculty to visit and edit and/or for the reviewer to visit and review. There will be one form per Faculty member. The heirarchy of the faculty member can be utilized in the workflow (reviewer specific to the faculty's Department and/or College, in addition to an Institution

Belmont, Masters, TAMIU utilize the Faculty Activity data collection to complete an annual review of their faculty. The faculty submit narratives in addition to the activities listed in their Faculty Portfolio within the Platform.

Institution

Used for Institution-level collection of data for items such as Self Studies and Strategic Plans.
*One form per Institution or one form per User

User roles: Assessment Office, Curriculum Office, Evidence Contributor, Institution Admin, Institution Committee, Institution Survey Admin, Provost Office, Self Study Institution Chair, Strategic Plan Institution Chair

The Institution data collection is not currently used by any clients.

Could be used to gather feedback from specific offices or user roles or to review Self Studies, for example

Program

Assessment Planning/Reporting

Program Review

Strategic Planning by Programs

*One form per Program.

Program data collections are unique in their ability to answer questions based on Program Learning Outcomes and their ability to relate to specific outcome sets. Institutions use Programs for both Academic and Administrative Annual Review and Assessment data collections.

Programs can be built to house their unique Program Learning Outcomes as well as be associated to various Outcome Sets (this is set on a Program by Program basis). Therefore, only the individual Program's outcomes and outcome sets will appear in their data collection form

The most frequently used data collection type.

Client using at least one Program data collection: Oswego, Georgian, Belmont, Galveston, UTK, JBU, LSSC, Manhattanville, Messiah, NMSUA, TAMIU, TAMU, UMGC, UMN, UTD, Wisconsin, Vernon, Waubonsee

Most frequently, clients are using the Program assessment to keep track of measures (both plans and results) and how they will be used to measure and achieve the Student Outcomes. In addition, Programs can be tied to Outcome Sets (at any level of the heirarchy, including strategic plans and accreditor outcomes). The program data collection can be used for both administrative and academic programs.

Strategic Plan

Collection of data for a Strategic Plan as a whole

Multiple users collaborate on an entire Strategic Plan

Strategic Plan data collections can only be set up as One Form per User. Therefore, each User (Institution/College/Department Strategic Plan Chair) completes their own unique form.

The Strategic Plan data collection is not currently used by any clients.

It allows for each user to see the hierarchy of the Strategic Plan, while being responsible for a specific objective.

The Strategic Plan data collection allows for users to see the hierarchy in the export of the data. Strategic Plan Objective data collections reports only show the objective/sub-objective, they do not detail the hierarchy of the strategic plan.

Strategic Plan Objective

Collection of data for individual Strategic Plan Objectives separately

Users are assigned Strategic Plan Objectives

Each strategic plan objective has its own data collection form or one form per person with the Strategic Plan Objective Editor role.

NMSUA uses the Strategic Planning Objective data collection. Underneath each strategic planning objective is a set of questions related to the resources needed for the year to achieve the objectives. In addition, they are responding to the results of the objective in the past year and changes for the next year.

User

Student based collection of data.

Very limited functionality at this time. User data collections only work for Continuous Practicum data collections. Once created, anyone with the Course Section Director role has the ability to create a form for any student in their course section. The workflow can only include Students and Course Section Directors at this time.

The Practicum form was created so that faculty could submit feedback or practicum requests on behalf of their students.