Understanding Changes to a Record's Last Updated Date

Creating a new action item (system-generated or manual)

Marking an action item as completed

Marking a completed action item as uncompleted

Updating the action item's deadline

Updating the action item's attributes

Deleting or restoring

Creating a new badge

Editing badge-level fields

Changing badge status

Deleting or restoring

Badge assertion or award operations (these create separate records)

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Creating a new course or co-curricular activity

Editing course/activity-level fields (name, code, description, credits, etc.)

Changing the course or activity status

Deleting or restoring a course or activity

Using Copy From functionality

Data imports that create or update the course or activity record

Changing course/activity settings

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Adding, editing, or deleting sections

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Adding, editing, or deleting outcomes

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Adding or removing Instructors

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Changes to syllabi within sections

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Creating a new section

Editing section-level fields

Changing the section status (e.g., publishing or unpublishing)

Auto-publishing process (triggers status change)

Creating a syllabus for the section (first time only)

Resetting the syllabus form (returns to pre-syllabus state)

Creating a survey question template (first time only)

Deleting all survey questions (returns to pre-survey state)

Using Copy From functionality

Refreshing LMS assignments when an outcome is selected in Assignment Linking Manager

Data imports that update the section record

Editing syllabus form content (after initial creation)

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Adding, editing, or deleting section questions

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Changing section settings (including assignment notifications)

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Adding, editing, or deleting section outcomes

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Adding or removing Instructors

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Creating, importing, or syncing assignments

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Adding, removing, or resetting assignment links; adjusting proficiency scales

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Importing enrollments

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Auto assessment data refresh process

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Creating a new data collection schedule

Editing schedule-level fields (name, form template, term/academic year, etc.)

Saving schedule details (name, confidentiality, repeat settings)

Saving include/exclude group rules

Saving schedule settings (preview, history options, editor filtering, etc.)

Changing the schedule status (publishing, unpublishing)

Deleting or restoring

Daily batch process that triggers status transitions on associated data collection instances (activation, start, stop)

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(updates instance, not schedule)

Individual data collection form submissions by users

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Uploading/creating a new document

Replacing or updating the document file

Editing document metadata

Deleting or restoring

Changes to records that reference the document (e.g., attaching it to a self study section)

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Creating a new email notification (system-generated)

Placing an email on hold

Removing an email from hold

Email being delivered/sent

Bulk hold/unhold operations

Creating a new external user group

Editing group-level fields (name, description)

Changing the group status

Saving the group with member changes

Copying a user group

Deleting or restoring

Adding members (without re-saving the group)

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Importing members from a file (without re-saving the group)

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Creating a new note

Editing a note (description, assignee, resolved status)

Deleting or restoring

Adding or editing replies/child notes

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Creating a new record

Editing hierarchy-level fields (name, address, details, etc.)

Changing settings

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Changes to associated Organizational Hierarchy levels

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Creating a new outcome

Editing outcome-level fields (name, description, etc.)

Changing outcome status

Deleting or restoring

Changes to child outcomes or alignment mappings

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Changes to outcome settings

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Creating a new program

Editing program-level fields (name, code, description, degree level, etc.)

Changing the program status

Deleting or restoring a program

Using Copy From functionality

Data imports that create or update the program record

Changing program settings

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Adding, editing, or deleting outcomes

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Changes to rubrics or curriculum maps

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Adding or removing badges

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Creating a new question

Editing question-level fields (description, type, flags, attributes)

Deleting or restoring

Adding or editing question options (these are saved as part of the question save operation)

Full-editing a question (replacing all options)

Adding the question to a survey template section (saves the question-map, not the question itself)

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Changing question settings

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Creating a new rubric criterion entry

Editing criteria-level fields (name, description)

Saving the criteria with updated rubric levels (values, points, descriptions)

Copying a criteria entry

Deleting or restoring

Adding or editing individual rubric levels (these are saved as part of the criteria save operation, which also saves the criteria itself)

Linking or unlinking the criteria to/from assignments or assignment templates (saves the criteria record)

Creating a new self study

Editing self-study-level fields (name, description, dates, etc.)

Changing the self study status

Deleting or restoring a self study

Changing self study settings

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Adding, editing, or deleting self study sections

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Editing content within sections (narratives, evidence, etc.)

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Creating a new self study section

Editing section-level fields (title, description, etc.)

Changing section status

Deleting or restoring

Editing narrative or evidence content within the section

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Changes to associated documents or attachments

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Uploading a new shared export document

Deleting a shared export document

Automated cleanup of expired documents (documents older than 2 months are auto-deleted by a daily batch process)

Sending email notifications about the upload

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Creating a new standards set

Editing set-level fields (name, code, description, type, source/owner)

Changing the standards set status (publishing, revising)

Deleting or restoring

Adding, editing, or deleting outcomes within the standards set

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Adding, editing, or deleting criteria/standards within the set

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Mapping programs to the standards set

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Creating a new survey form/template

Editing form-level fields (name, code, instructions, description, thank-you message)

Changing the form status (publishing, unpublishing, revising)

Cloning a survey form

Deleting or restoring

Adding, editing, reordering, or deleting sections within the form

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Adding or removing questions to/from a section (saves the question mapping record)

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Changing question options within the form (required, comment, horizontal, schedule, etc.)

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Individual survey response submissions

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Creating a new survey schedule

Editing schedule-level fields (name, dates, description, etc.)

Changing the schedule status (e.g., activating or closing)

Deleting or restoring a schedule

Changing schedule settings

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Changes to associated survey forms or questions

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Individual survey response submissions

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Creating a new syllabus template

Editing template-level fields (name, description, College/Department assignment)

Changing the template status (publishing, unpublishing, or revising)

Cloning/copying a template

Deleting or restoring

Adding, editing, reordering, or deleting sections within the template

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Adding, editing, reordering, or removing form items within a section

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Changing item-level options (requirement name, course-edit-only toggle)

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Changing template settings

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Creating a new term

Editing term-level fields (name, dates, etc.)

Deleting or restoring

Daily batch process that transitions term status (activation, start, or end date reached)

Changing term settings

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Changes to sections or other entities associated with the term

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Creating a new term type

Editing term type fields (name, code, etc.)

Deleting or restoring

Changes to terms associated with the term type

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Creating a new user account

Editing user-level fields (first name, last name, email, username, university ID)

Changing the user's password

Changing the user's status (active, inactive, etc.)

Deleting or restoring

Data imports that create or update the user record

User logging in to the platform

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Editing user profile fields (description, tagline)

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Adding, editing, or removing roles or role permissions

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Changes to user settings

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